Constitution of the Prosthodontic Society (Singapore)
The society shall be known as the “Prothodontic Society (Singapore)”
- In the interpretation of the constitution, unless the contrary intention appears, the “Society” means the Prothodontic Society (Singapore).
- “Prosthodontics” refers to the branch of dentistry pertaining to the restoration and maintenance of oral function, comfort, appearance, and health of the patient by the restoration of natural teeth and/or replacement of missing teeth and contiguous oral and maxillofacial tissues with artificial substitutes.
Its place of business shall be at the
“Department of Restorative Dentistry
Faculty of Dentistry
National University of Singapore
National University Hospital
5 Lower Kent Ridge Road
Or any other address so determined by the Committee approved by the Registrar of Societies.
- To promote the science and art of prosthodontics as a specialty and branch of the dental sciences.
- To foster and preserve the identity of prosthodontics and its practice.
- To maintain a consistently high standard of ethics and professional conduct within the specialty.
- To further education, research and practice in the field of prosthodontics and related subjects.
- To promote, in any manner the Society thinks fit, the interests of prosthodontics in Singapore.
- To enlighten and direct public opinion on aspects of prosthodontics.
- To borrow and raise money and to invest any monies of the Society not immediately required for any of its objects in such a manner as the Society may from time to time determine.
- Types of membership
- Ordinary membership shall be open to any person with a recognized prosthodontics degree, or its equivalent, who is registered or entitled to be registered in Division One of the Register of the Singapore Dental Board provided he resides in Singapore.
- Associate membership shall be open to:
- Members of accredited foreign national prosthodontics associations whose association extends reciprocal membership and privileges to members of this Society.
- Persons who are not prosthodontists but who have an interest in and/or have contributed significantly, clinically or scientifically, to the field of prosthodontics. They may be eligible for ordinary membership after they have presented a lecture to the Society or having satisfied requirements set by the Committee as they may from time to time determine.
- Life membership may be granted to :
- Ordinary members of the Society who have been members of the Society for at least twenty continuous years and having attained the age of fifty-five years.
- A member of the Society of good standing who has rendered distinguished service to the profession and has retired from active participation in the profession for reasons of ill health or otherwise.
- Honorary membership may be conferred on persons of the prosthodontics profession or related sciences of scientific eminence and/or persons who have rendered distinguished service to the Society.
- Student membership shall be open to full-time postgraduate students in prosthodontics working at an approved dental institution in Singapore and undergraduate students of the University.
- Election of members
- Membership is open to all persons fulfilling the requirements of the membership categories.
- Every candidate for admission as an ordinary, associate or student member shall apply to join the Society on a form prescribed by the Society. The candidate shall be proposed and seconded by two ordinary members of the Society.
- Election of ordinary, associate, student and life membership granted under section I(c)(i) above shall be considered at any ordinary committee meeting.
- Honorary and life members granted under section I(c)(ii) above shall be elected on the recommendation of the Committee at an annual general meeting.
- When a candidate has been duly elected, the Honorary Secretary shall, within one week, notify him of his election and forward him a copy of this Constitution together with a request to remit the amount of his entrance fee, if applicable, and subscription to the Honorary Treasurer within fourteen days of such request. Upon payment of his first subscription, but not before, he shall become a member of the Society, and be bound by this Constitution, and be entitled to the rights and privileges of membership.
- Refusal to Elect
- The Committee may refuse to elect a candidate to membership of the Society and they shall not be bound to give any reason for refusal.
- Privileges of Membership
- Ordinary and Life members shall have the right to stand for election, to nominate or second a candidate for election, and to vote, subject to Article VI Section 2(a).
- Associate, Student and Honorary members shall have all the privileges of Ordinary Membership except the right to vote or hold office in the Society.
- The Committee shall have the power to suspend or expel any member whose conduct is found to be derogatory to the prestige of the Society or detrimental to the honour and interest of the profession.
- The entrance fee shall be $100 for all Ordinary and Associate members other than members of accredited foreign national prosthodontic associations whose association extends reciprocal membership and privileges to members of this Society.
- The annual subscription shall be $50 for all Ordinary, Associate members and $25 for student members other than members of accredited foreign national prosthodontic associations whose association extends reciprocal membership and privileges to members of this Society.
- Honorary and Life members shall not be required to pay any subscription.
- Members who have left Singapore for a period of not less than one year but who continue to take an interest in the affairs of the Society may apply to the Honorary Secretary in writing, to be placed on the absent members list and shall not be liable for subscriptions.
- Subscriptions shall be payable on the 1st January and all members elected after the first July shall pay only one-half the current year’s subscription.
- Any special subscription for particular purposes may only be raised from members with the consent of the general meeting of the members.
The Society shall be managed by a Committee consisting of the following who shall be elected at each annual general meeting:
- A President
- A Vice-President
- An Honorary Secretary
- An Assistant Honorary Secretary
- An Honorary Treasurer
- 4 Ordinary Committee Members
- All officers except the Honorary Treasurer may be re-elected to the same office for a consecutive year.
- The President shall not hold office for more than two consecutive terms. The Immediate Past President will automatically be a member of the Committee shall not have voting rights or be counted as part of the quorum for Committee Meetings.
- Names of the above offices shall be proposed and seconded in a prescribed form and sent to the Honorary Secretary one week before the annual general meeting and election will follow on a simple majority vote of the members.
- Positions of the above offices that have not been proposed and seconded one week before the annual general meeting will be open for election during the meeting.
- Duties and Powers
- The duties of the Committee are to organize and supervise the daily activities of the Society and to decide on matters affecting its running when the general meeting is not in session. It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always remains subordinate to the general meetings.
- To elect such sub-committees as may be necessary to assist in the management of important affairs.
- To manage the financial affairs of the Society.
- The Committee has the powers to authorize the expenditure of a sum not exceeding S$10,000/- per year from the Society’s funds for the Society’s purposes.
- To act generally on behalf of the Society in all matters wherein this Constitution does not expressly or otherwise provide subject to Article XII Section 3 hereafter.
- Every office bearer of the committee as provided for in the Constitution, shall be indemnified by the Society against all cost, losses and expenses which any such officer may incur or become liable to by reasons of any contract entered into or in the bona fide discharge of his duties or exercise of his powers on behalf of the Society.
The Committee shall have the power to fill any vacancies which may occur in any of the offices of the Society between annual general meetings. Any change in the Committee shall be notified to the Registrar of Society within two weeks of the changes.
- Committee Meetings
- A committee meeting shall be held at least three times a year, provided seven days’ notice is given to members.
- Emergency Committee meetings may be held from time to time as the occasion arises, with 24 hours’ notice.
- The quorum for all Committee meetings shall be five members.
- Any member of the Committee absent from two meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee.
- The President shall act as the chairman at all general meetings and committee meetings. He shall also represent the Society in its dealings with outside persons or organizations.
- The Vice-President shall assist the President and deputize for him in his absence.
- The Honorary Secretary shall keep records, except financial, of the Society and shall be responsible for their accuracy. He shall keep minutes of all general and committee meetings. He shall maintain an up-to-date register of members at all times.
- The Assistant Honorary Secretary shall assist the Honorary Secretary in his duties and deputize for him in his absence.
- The Honorary Treasurer shall keep all funds, collect all monies on behalf of the Society and, shall keep and account of all monetary transactions, and shall be responsible for their accuracy. He is also to ensure that the accounts for the financial year is audited and presented to the Annual General Meeting for approval. He is authorized to spend up to S$200/month for petty expenses on behalf of the Society. He will not keep more than S$200/- in the form of cash, and money in excess of this shall be deposited in the Society’s bank account.
- Cheques, etc., for withdrawals from the bank will be signed by the President or the Vice-President in addition to the Treasurer.
- The Ordinary Committee Members shall assist the committee in duties in accordance with the aims and objectives of the society and decisions taken at general meetings.
- The Immediate Past President shall provide continuity and advice to the Committee.
- Two voting members, not being members of the Committee, shall be elected as Honorary Auditors at each annual general meeting and will hold office for a term of one year only and shall not be re-elected for consecutive terms. They will be required to audit each year's accounts and present a report upon them to the annual general meeting. They may be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Committee.
- The financial year shall be from the 1st January to the 31st December.
- Supreme Authority
- The supreme authority of the Society is vested in the General Meeting to be presided over by the President.
- All decisions made at General Meetings shall be binding on the Society.
- The Annual General Meeting
- The Annual General Meeting shall be held by February each year.
- At least four weeks’ notice shall be given of an Annual General Meeting. The particulars of its agenda will be posted to members one week before the meeting is due to be held.
- The previous financial year’s accounts, report of the Committee and the election of the office-bears and Honorary Auditors for the following year shall be considered at the Annual General Meeting.
- Any member who wishes to place an item on the agenda of the Annual General Meeting may do so provided he gives notice to the Honorary Secretary two weeks before the meeting is due to be held.
- Special General Meeting
- Special General Meetings may be convened by the Honorary Secretary on the instruction of the President, the Committee or on written application by at least ten ordinary members of the Society.
- Fourteen days notice summoning a Special General Meeting shall be sent to all members within twenty-one days of the application for the meeting and it shall state the business of the meeting.
- No business shall be dealt with by a Special Meeting other than that for which it is specifically convened.
- At least one quarter of the voting membership of the Society present at the General Meeting shall form a quorum.
- In the event of there being no quorum at the Annual General Meeting, the meeting shall be adjourned for half an hour and should the number then be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to alter, amend or make additions to any of the existing rules.
- In the event of a lack of quorum for a Special General Meeting, the meeting shall be postponed sine die.
- All Ordinary Members present shall be eligible to vote at General Meetings.
- Voting at all General Meetings shall normally be by a show of hands. Voting by secret ballot shall be taken for any item provided that the consent of the majority of the members present is obtained.
- Motions at General Meetings of the Society shall be carried by a simple majority vote.
- In the event of a tie, the chairperson shall have a casting vote.
- The funds of the Society shall not be used to pay the fines of members who have been convicted in court.
- The Society shall not engage in any trade union activity as defined in any written law relation to trade unions for the time being in force in Singapore.
- The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendations to, any arrangements with its members which has the purpose, or is likely to have the effect, of fixing or controlling the price or any discount, allowance or rebate relating to any services which adversely affect consumer interests.
- The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
- The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Registrar of Societies and other relevant authorities.
- Gambling of any kind and the playing of paikau or mahjong, whether for stakes or not, are forbidden on the Society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
- The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, committee or members unless with the written approved of the relevant authorities.
- Meetings, lecturers and presentations
- Attendances at all meetings and lectures shall ordinarily be restricted to members only.
- The President and Committee may extend invitations to specific guests and/or public from time to time.
- Non-members may attend lectures after paying a fee. The fee shall be determined by the Committee. The Committee reserves the right to alter or waive the fee at its discretion.
- Every Ordinary Member shall be required to deliver at least one presentation every four years at a meeting of the Society in order to remain as an Ordinary Member of the Society.
- Amendments to Constitution
No alternations to these rules shall be made except at a General Meeting carried by a simple majority of those present and voting at the General Meeting and they shall not come into force without the prior sanction of the Registrar of Societies.
- Interpretation of Constitution
The Committee is the sole authority for the interpretation of this Constitution and the decision of the Committee thereon shall be final and binding on all members unless and until an appeal is made within fourteen days to a General Meeting of the Society.
The Society shall be affiliated with any international or national organization which the Committee may from time to time decide.
In the event of any dispute arising amongst the members, they shall table the matter for resolution before an Extraordinary General Meeting to be held in accordance with the Constitution. If the members fail to resolve the matter at the Extraordinary General Meeting, they shall bring the matter before a court of law for resolution.
- The Society shall not be dissolved except with the consent of not less than three-fifths of the total number of Ordinary Members of the Society expressed either in person or by proxy at a General Meeting convened for the purpose.
- In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharge, and the remaining funds shall be donated to a similar society in Singapore or donated to an approved charity or charities in Singapore.
- A Certificate of Dissolution shall be given within seven days of the dissolution to the Registrar of Societies.